Wedding Bar Check-List

Wedding Bar Check-List

Free wedding sample bar checklist for those considering a D.I.Y bar.

5 min read

If you decide on taking a more DIY route by having a backyard or hall wedding, make sure that you are fully equipped with supplies and product for your bar. This is extremely important as you do not want to run out of stock early and leaving you scrambling to find last minute supplies.

Below is a checklist to make sure that you are set-up for success. This check-list is based on 100 guests. Feel free to adjust the numbers according to the size of your guest list. You can also adjust the numbers if you are expecting guests to be heavier or lighter drinkers than average. This list is simply a guideline, and please note that you may be left with product that you can keep stored for future use.

The Bartender

  • Hiring a bartender is a fantastic idea as you have a professional serving up the drinks. Bartenders are able to handle the high volume of guests coming up to the bar. A professional bartender will not only have the skillset necessary to serve efficiently, but they will also possess the required licences, certification and documents to serve liquor.

Bar Supplies

Here is a good basic inventory of what you will need in order to have an adequate amount of stock for your bar.

  • Disposable glasses ( you could also rent glassware from a rental company. The cost of glassware rental would be significantly higher but would be far more classy)
  • Straws (consider paper straws for an environmentally friendly touch)
  • Cocktail Napkins
  • Lemons and limes (1 lemon or lime should yield you 8 slices)
  • Soda - Having 10 bottles of 2 Litre Pop per flavour should cover you for up to 100 guests ( Coke, Diet Cola, Sprite, Ginger-Ale, Club Soda, and Tonic are the most common choices for highballs).
  • Juices - 10 litres of Orange, Cranberry, Clamato and Pineapple juices will provide your guests with plenty of drink choices.
  • Ice- Having 30-40 bags of Ice on hand may seem excessive but the ice will be consumed faster than you think.

Alcohol (750ml Bottles or 25 shots per bottle). This may seem excessive, however having extra stock of one type of alcohol is beneficial when considering that your guests may share drinking preferences.

  • 4 Bottles Vodka
  • 4 Bottles Gin
  • 4 Bottles Rum
  • 4 Bottles Tequila
  • 4 Bottles Rye Whisky
  • 2 Bottles Scotch
  • 2 Bottles FireBall Whisky or Jaegermeister

Beer (Just a guide line of popular beers but adjust to your preferences).

Domestic Beers

  • 48 Canadian or Kokanee
  • 48 Budweiser
  • 48 Bud Light or Coors Light


  • 48 Heineken
  • 48 Corona
  • 48 Stella


  • 48 of a local microbrew beer

Coolers and Ciders

  • 24 Coolers
  • 24 Ciders

Wine (consider adjusting these numbers if you are providing table service throughout the evening.

  • 24 Bottles of Red Wine
  • 20 Bottles of White Wine

Also organizing designated drivers, taxis or private shuttles is always a great idea to make sure your guests get home safely and covering you from liability.


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